POPIA is here.

All organisations must comply.

Our service will enable you to make your clients compliant.

Demonstrate Compliance

  • HR
  • IT & Security
  • Consent Management
  • Marketing
  • Add your own

Manage compliance tasks

  • Compliance
  • Governance
  • Employee comms
  • Data Mapping
  • Operator Agreements
  • Data Sharing
  • Breach management
  • Subject Access
  • Privacy Impact Assessments

Collaborate in teams

  • Administrators
  • Compliance Users
  • Subject Access
  • Task owners

Manage subject access requests

  • Form C
  • Full process from request received to completed or rejected.
  • Trackable tasks

Software Features

Home Screen

Home screen with all functionality available. Work in a logical sequence.

Section 1

  • Information Officer
  • Ongoing compliance reviews
  • Readiness Assessment of compliance areas

Section 2

  • Data Mapping of data subjects, processing purposes and legitimate basis.
  • Governance - Privacy Notices, Governance documents, Document library
  • Employee training and notification

Section 3

  • Operators and data sharing Agreements
  • Data Protection Impact Assessments

Ongoing Processes

  • Subject Access Requests
  • Security compromise management



Compliance Section

  • Predefined or add your own.

  • Main Areas - data subject consent, marketing, HR, IT and Security.

  • Add your own compliance areas for specific legislation e.g. Ani money laundering.

Compliance Items

  • Predefined or add your own.

  • Assign to task owner - Not started, In progress, N/A, Completed, Up for review.

  • Set risk levels.

  • Add notes and files to each item as required

  • Set review periods per item or overall.



Dynamic Dashboard

  • Tasks by status, click through to assignment and completion.

  • Compliance tasks, Operator and data sharing status, Data Mapping completeness, Subject Access, Governance and Breach status.

  • Click through to relelvant sections for more detail.

Data Mapping

  • Personal and sensitive personal information inventory.

  • Understand whose information you hold, for what purpose, under which legal basis ad what duration it is kept.

  • Assists in generating privacy notices, POPIA/PAIA manual, defines operators to whom data is sent for processing.


Partner with us.

If you are looking for the service for your organisation, contact us and we will refer a partner to assist you. We work exclusively through a partner network, our partners are privacy professionals and consultants who can provide the necessary assistance and onboarding.

Deepen relationships with your clients

  • Offer a high value service to your clients.

  • Through consulting you will fully understand your client's business.

  • Complement your existing consulting,

Build a new recurring revenue stream

  • We price to you, you create the recurring revenue bundles you wish to create and offer them to your clients.

  • We bill you, you bill your clients.

Ability to upsell complementary products

  • Compliance requirements enable the sale of many required additional products.

  • Data backup, hosting services, disaster recovery, IT Security HR Systems - working with partner we can offer you the ability to sell these.

Proven service with international

  • Data professionals have reviewed our service and rated it one of the top in the world for privacy compliance management.

Contact Us.

Contact us to become a partner, OR if you wish to have us refer a partner to you.

We will contact you and provide you with a demonstration of our service and discuss how best you can partner with us.

Fill in the form below and we will contact you asap.

POPIA365 (Pty) Ltd

Unit 1, Westlake Square, Westlake Drive, Westlake, Cape Town 7945

Privacy Policy /  Subject Access Request